Every organisation has their own individual or a team for formal mentoring scheme. For delivering a qualitative project with a given timeline requires a perfect synchronised project planning and a project management life cycle
Project planning is not a one day process, there are several parameters which needs to be kept in mind while managing a project. All the situations that come on the way of the project development needs to be analyzed and then planned for resolving them.
“Expect the best, plan for the worst, and prepare to be surprised.”
Let us understand the complete cycle of monitoring project one by one:
The scope of the project is the primary step that is set at the very beginning of the project management life cycle, even though we cannot believe that it cannot change. It is better to be prepared that the scope might also change with the changes in requirements.
Well Versed Vocabulary:
During Project Management, there are tons of technical terms that are being used from the client-side. So this is the responsibility of the project manager that he/she must be well versed with all the vocabularies so that in case the team does not understand any of them, then the manager can explain all the know-how of it. This also plays an important role in team building. The manager who can explain all the points in detail makes the best team because this makes easy for the members to work.
Continuous Success Review:
The project managers are responsible to take up the meetings where the points can be checked that went well and if anything does not, it can take up and the team can plan for the possible and efficient solutions.
The best way to review the success of project cycle management is to incorporate an Agile methodology. The continuous discussion about the success and the points are hindering the further process that can be done. In this way, the changes required can be done at the same time which can also result in cost-effectiveness.
A Common Goal:
To make a project successful, it is important to make the team understand what they are working and why. This will help you in achieving more efficient results. There should be a clear view of the output that needs to be brought by the team.
Keeping up the project cycle management altogether can be time-consuming as well as a bit boring. It is better to divide the entire cycle into a few smaller tasks which can not only be easy to achieve but also to track the success of the project.
Identify the Hurdles:
Hurdles are the issues that may come up and hinder the achievement of the success of the project. Some issues are not that big but some can leave a huge impact if not detected on time.
So during the project management life cycle, it is good to spend a short span of time on analyzing all the possible factors that can cause problems.
Risks are something that can harm your project, sometimes it can also improve but that is not something to be risked. The project manager is responsible for working out on the risks that how they can be removed and if it occurs how can their impact be reduced.
There must be a strategy and plan for risk management. Work with the team how can the risks be resolved and there can be many creative ways to solve the risks.
Coping with the Situations that go Wrong:
You cannot work with a complete solution to the project. Problems can hit and they will. What is required at that time is to deal with that problem calmly and professionally?
In such cases, the project manager cannot panic, what needs to be done is sit with the subject matter experts, figure what can be efficient ways to resolve the issue.
Understanding the Benefits:
Delivering a project is not the only single responsibility that a project manager should do, they must also analyze the benefits they will have from the project.
Make sure you have some benefits with each and every task achieved by you that align with the current business strategy.
“A Project is complete when it starts working for you, rather than you working for it”
These are some of the points that should be kept in mind while you are managing a project. Project management is a job that the external people from this part can never understand from have you been through. Project management is the most important part while the project is being developed. So be clear with the idea of the project and divide the tasks so that you can manage it properly.